THE JUNOCITY FIELD NOTES
How to invoice an international client.
Working across borders adds a few decisions to an otherwise ordinary invoice: which currency you agreed, who the recipient is, and how to describe the work clearly. Make those decisions with your client before preparing the document.
Prepare an international invoice
What is international invoicing?
International invoicing is the process of billing a client in another country while clearly stating the agreed currency, billing details, payment terms, and payment instructions. The invoice itself can still be straightforward; the extra work is making the cross-border details explicit and checking any tax, reporting, or e-invoicing rules that apply separately.
Start with the agreement
Confirm the service, price, currency, billing contact, purchase-order reference if needed, and payment terms. The person who commissioned the work may not be the person who receives invoices. Ask which identifying details and references the client needs for its internal process.
Keep the invoice consistent with the agreed scope. A line such as “Design services” may be too vague for review. “Homepage design — agreed milestone 2, September 2026” gives the client something concrete to match.
Keep the currency explicit
Use a currency code such as USD, EUR, or NPR alongside the total. A dollar symbol alone can be ambiguous. Junocity uses one currency per invoice and does not calculate exchange rates. Changing the currency changes the denomination; it does not convert the value.
If the agreed code is outside the presets, choose “Other / custom currency” and set its decimal precision before applying it. The editor checks the shape of your three-letter code, not membership in a currency registry. The invoice walkthrough explains that control and the final review.
Fictional example
Example Studio and Demo Works agree a USD 1,200 design milestone. The invoice contains 20 hours × USD 60, a USD 1,200 subtotal, and the agreed due date. If the client asks to pay in another currency, agree how that affects the amount and any fees before editing the invoice. Do not simply relabel 1,200 as EUR or NPR.
Add only the instructions the recipient needs
Junocity’s international invoice workflow includes a place for user-entered payment instructions. Copy those details from a source you trust and check them carefully. Junocity does not verify account ownership, check whether an instruction is valid, initiate a transfer, or receive money.
Never enter card numbers, CVVs, passwords, PINs, one-time codes, banking credentials, identity documents, or cryptocurrency secrets. If you share an invoice for review, remove account details and unnecessary personal information first.
Review tax and local requirements separately
Cross-border work can require a treatment that the simple invoice model does not express. Junocity does not infer tax from either party’s country. It provides one optional user-entered percentage and does not establish whether that tax applies.
Before sending, check your contract and the invoicing, tax, reporting, and recordkeeping rules that actually apply to your business and transaction. If a government system or structured e-invoice is required, an ordinary PDF may not meet that requirement. This guide gives a document workflow, not country-specific legal or tax advice.
Also check how your own system rounds line amounts. The itemized invoice example shows Junocity's line-by-line rounding so you can reconcile the preview with your records.
A final review before sending
- Match the recipient’s name, contact, and references to the agreed billing details.
- Check the currency code, line items, discount, tax treatment, and total.
- Use an explicit due date that matches the agreed terms.
- Review payment instructions, then download and open the PDF yourself.
- Send the document through your usual channel and keep your own records.